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Frequently Asked Questions


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Application enquiry

  • Are application forms available to practice on before the Award Round?

    No. Application forms are only available during an Award Round. However, the online Portal allows you to save applications in progress as a draft. A draft application may be accessed and amended throughout the Award Round (usually 8-10 weeks) before submitting. There is no limit to the number of draft applications that can be created. Any drafts not submitted by the Award Round closure will not be considered for assessment.

    All application forms and Supporting Documents are made available during the Award Round.

  • Are referees required when submitting an application?

    Largely, referee contact details will be required for scholarship and fellowship applicants.

    This information will be requested within the application form where required, and is noted in the Instructions for Applicants.

  • Are there limits to how many applications I may submit in an Award Round?

    No.

    You may submit as many applications as you like during an Award Round, however If you are applying for the same Award more than once, please ensure that each Application is unique and distinct from each other.

  • Can I send through required documents after I've submitted my application?

    No.

    All required documentation must be complete and uploaded before submitting. Incomplete applications will be deemed ineligible.

    Exceptions may be made for Applicants whose research includes non-AU/NZ components. Please contact the office via the Contact Us form as soon as possible with any concerns.

  • I made a mistake in my submitted application. How do I fix it?

    No further edits are permitted following submission of an Application.

    If the Award Round is still open, you may submit a new application.

    You may also request that your previous application not be considered for assessment: use the Contact Us form, subject “APPLICATION/PORTAL: Log an issue”

  • Must I supply a work/Institution email in my application?

    A work or Institution email is strongly encouraged, as it offers proof of eligibility and is preferred for official documentation and correspondence.

    If you do not currently hold a work or Institution email (or you are soon to be changing your Institution email), please advise the Foundation.

    For regular communications, you are welcome to advise the Foundation of a preferred email address.

  • What kind of signature will be accepted in application documents?

    We encourage a paper-free application, which includes digital signatures.

    Both digital and written signatures are acceptable methods when signing your Terms & Conditions supporting document, as part of your application.

  • Where is the application form for the Academic Surgeon-Scientist Research Scholarship/ Academic Surgeon-Scientist Fellowship/ Chair in OHNS

    These Awards sit outside of the annual Award Round, and do not use the online Portal application system. For more details, please see the relevant Award page:

    1. Academic Surgeon-Scientist Research Scholarship (ASSRS)
    2. Academic Surgeon-Scientist Fellowship (ASSF)
    3. Chair in OHNS

Award enquiry

  • Can funding from awards and grants go towards payment of salaries?

    Each of our our Awards has different requirements for allocation to expenditure. Please refer to the Terms & Conditions of individual Awards and Grants for more detail.

  • How do I know if I'm eligible for an Award?

    We strongly advise reading the full Terms & Conditions for the Award you intend to apply for. Eligibility requirements are outlined within these Terms & Conditions and are made available at the beginning of each Award Round.

  • How is funding split over the course of an Award?

    Each Award has different funding requirements. Funding is disbursed annually according to the approved budget. Funding agreements for successful applicants will contain a payment schedule for the life of the Award.

    When applying for an Award, please check the Terms & Conditions of the preferred Award for detail of funding available.

  • May non-Australian/NZ citizens or permanent residents apply?

    Awards are on offer to Australian or New Zealand citizens and permanent residents (PR). If you have applied for citizenship or permanent residency, please include detail of this in your application for consideration.

    If the application is successful, evidence that PR has been obtained must be provided to the Foundation in writing prior to 30th April in the year immediately following submission of the application, and before the completion of the Funding Agreement. An offer of an Award will not be held open beyond 30th April if PR status has not been obtained by that date.

    Please refer to the award specific Terms and Conditions for further detail.

  • My Letter of Offer is due after the Award Round. How else may I confirm eligibility?

    For Awards where a Letter of Offer is required as part of the application, please include a signed letter from the nominated supervisor, with as much detail as possible in support of the applicant’s likelihood to receive an offer, including the date the Institution confirms offers to candidates.

  • What is a Letter of Offer?

    A Letter of Offer is an offer of admission from the proposed Administering Institution, into a Doctor of Philosophy program.

    The letter should be on the proposed Administering Institution’s official letterhead, and signed by an appropriately authorised representative. It should confirm the candidate’s name, the offer of admission into a Doctor of Philosophy program, and date of commencement (month/year).

  • Where are the Terms & Conditions of Award?

    Terms & Conditions for Award are made available during an open Award Round via:

    1. The online Portal, under “Supporting Documentation”
    2. Award Pages

    Please note that Terms & Conditions vary between each Award.

Portal related

  • Help! I cannot submit my application on the Portal. What do I do?

    The following checks should first be conducted to ensure a user error is not the cause:

    1. 1. Ensure all form fields are completed
    2. 2. Ensure all Supporting Documents (attachments) are uploaded and in the correct format
    3. 3. Read the Instructions for Applicants for further guidance

    If, after all user error checks, you are still having problems submitting, Log an Issue from within your application.

    To Log an Issue, click the “Having Problems? Log an Issue” link in the ‘Ready to Submit’ message at the top of your application, and complete the form. You will receive an email confirming your issue has been logged. The office will aim to resolve your issue as soon as they are able.

    You may also Log an Issue via the Contact Us page (choose as a reason for enquiry “APPLICATION/PORTAL: Log an issue”), however this pathway does not link directly to your application, and may result in a longer wait for assistance. Again, you will receive an email confirming your issue has been logged and the office will aim to resolve your issue as soon as they are able.

    Issues logged after the Award Round closure will not receive assistance.

    If you do not receive a confirmation email that your issue was logged, please check your spam folder.

    Office opening hours: Mon-Thurs, 9am-5pm

  • I've not received a confirmation email, after submitting my application.

    Firstly, please ensure the email has not been filtered into spam. If this is not the case, you must Log an Issue with the Foundation (as per the Instructions to Applicants).

    To Log an Issue, click the “Having Problems? Log an Issue” link in the ‘Ready to Submit’ message at the top of your application, and complete the form. You will receive an email confirming your issue has been logged. The office will aim to resolve your issue as soon as they are able.

    You may also Log an Issue via the Contact Us page (choose as a reason for enquiry “APPLICATION/PORTAL: Log an issue”), however this pathway does not link directly to your application, and may result in a longer wait for assistance. Again, you will receive an email confirming your issue has been logged and the office will aim to resolve your issue as soon as they are able.

    Issues logged after the Award Round closure will not receive assistance.

    If you do not receive a confirmation email that your issue was logged, please check your spam folder.

    Office opening hours: Mon-Thurs, 9am-5pm

  • The website keeps crashing / I can't connect to the Portal

    If you experience any difficulties accessing the Foundation website during an open Award Round, please notify us as soon as possible.

    Complete the Contact Us form, selecting “APPLICATIONS/PORTAL: Log An Issue” as the subject line.

    If you cannot our website at all, please email office@gprwmf.org.au

     

  • Where can Instructions for Applicants be found?

    The Instructions for Applicants document is made available during an open Award Round via:

    1. The online Portal, under “Supporting Documentation”
    2. Award Pages

    It is essential that applicants fully read and follow these instructions. Failure to comply with these instructions may result in an application being ineligible for assessment

Can’t find the question you want answered? Contact Us.