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Frequently Asked Questions

  • Are application forms available to practice on before the Award Round?

    No. Application forms are only available during an Award Round. However, the online Portal allows you to save applications in progress as a draft. A draft application may be accessed and amended throughout the Award Round (usually 8-10 weeks) before submitting. There is no limit to the number of draft applications that can be created though any drafts not submitted by the Award Round closure will not be considered for assessment.

    All application forms and Supporting Documents are made available during the Award Round.

  • Are referees required when submitting an application?

    This depends on the particular Award being applied for.

    Largely, referee contact details will be required for scholarship and fellowship applicants. This information will be requested within the application form where required.

  • Can funding from awards and grants go towards payment of salaries?

    Each of our our Awards has different requirements for allocation to expenditure. Please refer to the Terms & Conditions of individual Awards and Grants for more detail.

  • Help! I cannot submit my application on the Portal. What do I do?

    The following checks should first be conducted to ensure a user error is not the cause:

    1. 1. Ensure all form fields are completed
    2. 2. Ensure all Supporting Documents (attachments) are uploaded and in the correct format
    3. 3. Read the Instructions for Applicants for further guidance

    If, after all user error checks, you are still having problems submitting, Log an Issue from within your application.

    To Log an Issue, click the “Having Problems? Log an Issue” link in the ‘Ready to Submit’ message at the top of your application, and complete the form. You will receive an email confirming your issue has been logged. The office will aim to resolve your issue as soon as they are able.

    You may also Log an Issue via the Contact Us page (choose as a reason for enquiry “APPLICATION/PORTAL: Log an issue”), however this pathway does not link directly to your application, and may result in a longer wait for assistance. Again, you will receive an email confirming your issue has been logged and the office will aim to resolve your issue as soon as they are able.

    Issues logged after the Award Round closure will not receive assistance.

    If you do not receive a confirmation email that your issue was logged, please check your spam folder.

    Office opening hours: Mon-Thurs, 9am-5pm

  • How do I know if I'm eligible for an Award?

    We strongly advise reading the full Terms & Conditions for the Award you intend to apply for. Eligibility requirements are outlined within these Terms & Conditions and are made available at the beginning of each Award Round.

  • How is funding split over the course of an Award?

    Each Award has different funding requirements. Funding is disbursed annually according to the approved budget. Funding agreements for successful applicants will contain a payment schedule for the life of the Award.

    When applying for an Award, please check the Terms & Conditions of the preferred Award for detail of funding available.

  • I've not received a confirmation email, after submitting my application.

    Firstly, please ensure the email has not been filtered into spam. If this is not the case, you must Log an Issue with the Foundation (as per the Instructions to Applicants).

    To Log an Issue, click the “Having Problems? Log an Issue” link in the ‘Ready to Submit’ message at the top of your application, and complete the form. You will receive an email confirming your issue has been logged. The office will aim to resolve your issue as soon as they are able.

    You may also Log an Issue via the Contact Us page (choose as a reason for enquiry “APPLICATION/PORTAL: Log an issue”), however this pathway does not link directly to your application, and may result in a longer wait for assistance. Again, you will receive an email confirming your issue has been logged and the office will aim to resolve your issue as soon as they are able.

    Issues logged after the Award Round closure will not receive assistance.

    If you do not receive a confirmation email that your issue was logged, please check your spam folder.

    Office opening hours: Mon-Thurs, 9am-5pm

  • What kind of signature will be accepted in application documents?

    We encourage a paper-free application, which includes digital signatures.

    Both digital signatures and written signatures are acceptable in Terms and Conditions in applications to the Foundation

  • May non-Australian/NZ citizens or permanent residents apply?

    Awards are on offer to Australian or New Zealand citizens and permanent residents (PR). If you have applied for citizenship or permanent residency, please include detail of this in your application, for consideration.

    If the application is successful, evidence that PR has been obtained must be provided to the Foundation in writing prior to 30th April in the year immediately following submission of the application and before the completion of Funding Agreement. An offer of an Award will not be held open beyond 30th April if PR status has not been obtained by that date.

    Please refer to the award specific Terms and Conditions for further detail.

  • Must I supply a work/Institution email in my application?

    A work or Institution email is strongly encouraged, as it offers proof of eligibility and is preferred for official documentation and correspondence.

    If you do not currently hold a work or Institution email (or you are soon to be changing your Institution email), please advise the Foundation.

    For regular communications, you are welcome to advise the Foundation of a preferred email address.

  • My Letter of Offer is due after the Award Round. How else may I confirm eligibility?

    For Awards where a Letter of Offer is required as part of the application, please include a signed letter from the nominated supervisor, with as much detail as possible in support of the applicant’s likelihood to receive an offer, including the date the Institution confirms offers to candidates.

  • Where can Instructions for Applicants be found?

    The Instructions for Applicants document is made available during an open Award Round via:

    1. The online Portal, under “Supporting Documentation”
    2. Award Pages

    It is essential that applicants fully read and follow these instructions. Failure to comply with these instructions may result in an application being ineligible for assessment

  • Where are the Award Terms & Conditions?

    Terms & Conditions for each Award are made available during an open Award Round via:

    1. The online Portal, under “Supporting Documentation”
    2. Award Pages

    Please note that Terms & Conditions vary between each Award.

  • Where is the application form for the Academic Surgeon-Scientist Research Scholarship/ Academic Surgeon-Scientist Fellowship/ Chair in OHNS / Special Project Grant?

    These Awards must be applied for outside of the online Portal. For more details, please check the relevant Award page:

    1. Academic Surgeon-Scientist Research Scholarship (ASSRS)
    2. Academic Surgeon-Scientist Fellowship (ASSF)
    3. Chair in OHNS
    4. Special Project Grant