The Garnett Passe and Rodney Williams Memorial Foundation (‘The Foundation’ or ‘we’) is committed to protecting the privacy and confidentiality of anyone whose information it collects, including applicants to and recipients of Foundation awards. This Policy describes how The Foundation collects, uses, shares and stores personal information. This Policy also sets out how you can access and correct your personal information and what to do if you have any concerns about the Foundation’s treatment of your personal information.
Personal information is information or an opinion about you from which you can be reasonably identified. The Foundation may collect personal information about you in a number of ways.
This Policy applies to all Foundation websites which link to this Policy.
We are not responsible for the content or privacy practices of any third-party websites including where we link to those websites.
1.1 We may collect your personal information when you:
1.2 We may also collect information about you from third parties. For example, we may collect personal information from our service providers or partners, or your referees.
1.4 If you access your application information online through our Application portal, we may collect information about your visit using cookies to track your use of our website and to allow you to effectively access your information.
1.5 We also use third party services including Google Analytics, a website service that enables the tracking of user analytics and enables us to help understand website traffic and usage. We may also use web beacons on our website or in our emails, to manage cookies, count visits, and analyse if you open or act on emails.
1.8 Information about privacy issues relating to Google Analytics can be found here https://support.google.com/analytics/topic/2919631?hl=en&ref_topic=1008008
2.1. We use personal information to:
2.2. The Foundation may collect, use or disclose information as follows:
The Foundation and the Corporate Trustee store digital information as follows:
3.1. We hold personal information in secure computer storage facilities (both in-house and at our service providers); on paper-based files; as well as in other formats.
3.2. We take reasonable steps to protect your information from loss and unauthorised access, destruction, use, modification or disclosure.
3.3. Access to personal information held by us is controlled to prevent misuse or unauthorised disclosure of the information. We utilise a range of technical security measures such as secure authentication, password controls, encryption, firewalls and anti-virus technology to prevent unauthorised access to your information.
4.1. You may contact us to request access to the personal information we hold about you at any time. You may also ask us to correct information about you that you may believe is inaccurate, incomplete or out of date.
4.2. We will need to verify your identity before giving you access or correcting your information.
4.3. In certain circumstances, we may not be able to correct or provide you with access to your information. In these circumstances, we will write to you to explain and provide the reasons why.
5.1. If you have a complaint about how we have managed your personal information, please contact us using the contact information below. We may ask you to write to us, so we can fully understand and investigate the issues you have raised. We will make every effort to resolve your issue within a reasonable time of us being notified.
5.2. If a complaint remains unresolved, you may access an external dispute resolution service or apply to the Office of the Australian Information Commissioner (OAIC) to have the complaint heard and determined. The Commissioner may be contacted on the privacy hotline: 1300 363 992.
5.3. When we write to you about our decision, we will explain how you may access an external dispute resolution scheme or make a complaint to the OAIC.
We may change our Policy in the future. Please check the Policy from time to time. If you continue to use our websites, portals or services or contact us, you will be taken to have accepted the change.
Please contact The Foundation with any questions regarding this, or related, Policies:
Tel: +61 3 9419 0280